Barcode Scanner vs. Handheld Scanner
You need a solution to scan barcodes efficiently – but should you choose a barcode scanner or a handheld scanner?
Imagine standing in the middle of a busy warehouse. Packages are being moved, orders need to be registered quickly, and errors can cost both time and money. You need a solution to scan barcodes efficiently – but should you choose a barcode scanner or a handheld scanner?
Many believe that the two terms cover the same thing, but there are significant differences that can make a big difference depending on your needs. The right choice can increase your efficiency, reduce errors, and ensure a smooth workflow.
In this guide, we give you a clear overview of the difference between a barcode scanner and a handheld scanner, so you can make the best decision for your business.
Read on and find out which solution fits your business best!
What is a barcode scanner?
A barcode scanner is a stationary or handheld device that reads and translates information from a barcode into digital data. It uses either laser, imaging technology (imager), or CCD sensors to capture barcodes quickly and accurately.
How does a barcode scanner work?
When a barcode scanner registers a barcode, it sends data to a connected system, such as a computer, a POS system, or warehouse management software. This happens often via USB, Bluetooth, or wireless RF technology, depending on the device’s specifications.
Advantages of a barcode scanner:
- High precision: Scans quickly and accurately, even on small or damaged codes.
- Flexible placement: Can be used stationary on POS systems or integrated into production lines.
- Automated scanning: Some models have hands-free scanning, making them ideal for busy workplaces.
- Long range: Depending on the model, some barcode scanners can scan from several meters away.
Disadvantages of a barcode scanner:
- Less mobility: Stationary models require objects to be brought past the scanner.
- Dependent on power supply: Most barcode scanners require a fixed power supply or charging.
Where are barcode scanners used?
- Retail: Often used in POS systems for quick checkout.
- Warehouse & logistics: Fixed-mounted scanners register goods in motion.
- Healthcare sector: Scans medicine and patient wristbands to ensure accurate data.
- Production: Used in quality control and process management.
Barcode scanners are an ideal solution for businesses that need fast, accurate, and stationary scanning. But how do they differ from handheld scanners? We’ll look at that more closely in the next section.
What is a handheld scanner?
A handheld scanner is a handheld device that reads barcodes manually by pointing the scanner at a barcode and activating a trigger button. Handheld scanners are often designed with an ergonomic pistol grip, making them easy to use for extended periods.
How does a handheld scanner work?
Handheld scanners typically work via USB, Bluetooth, or wireless RF technology, making them flexible in use. When a barcode is scanned, data is sent directly to a computer, a warehouse management system, or a POS system (Point of Sale). Depending on the model, handheld scanners can use either laser, imager technology, or CCD sensors to read barcodes.
Advantages of a handheld scanner:
- Mobility: The user can move freely around and scan items without being limited by a fixed station.
- Flexibility: Can be used in many different environments, from retail to warehouse management and logistics.
- User-friendliness: Ergonomic design makes them comfortable to hold and easy to operate.
- Wireless options: Many models offer Bluetooth connectivity, eliminating the need for cables.
Disadvantages of a handheld scanner:
- Dependent on user action: Requires an employee to manually scan each individual item.
- Shorter range: Most handheld scanners work best within a short distance.
- Battery life: Wireless models require charging, which can be a factor in work-intensive environments.
Where are handheld scanners used?
- Retail: Used at checkouts and for inventory counting.
- Warehouse management: Effective for scanning products directly from shelves or pallets.
- Logistics and shipping: Used to scan packages during receiving and shipping.
- Healthcare sector: Used for scanning medicine, patient records, and samples.
Handheld scanners are ideal for businesses where mobility and flexibility are important, but how do they actually differ from barcode scanners in practice? In the next section, we’ll go in-depth with the most important differences.
The key differences between a barcode scanner and a handheld scanner
Although both a barcode scanner and a handheld scanner read barcodes, they are used in different ways. Your choice depends on how and where you need to use the scanner.
Use and function
A barcode scanner is often stationary and scans automatically without manual operation. It is ideal for stores, production lines, and warehouses where fast and efficient scanning is necessary.
A handheld scanner requires the user to point it at a barcode and press a button. It is perfect for tasks where flexibility is needed, such as inventory counting, goods receiving, and logistics.
Scanning distance
Barcode scanners can often scan from several meters away and in some cases read multiple codes at once. They are often used in situations where products need to be registered quickly.
Handheld scanners work best when held close to the barcode. They are good for precision work where the employee must manually scan items one at a time.
Connection and flexibility
Stationary barcode scanners are typically connected via cable to a POS system or computer, ensuring a stable connection.
Handheld scanners are available both with cables and in wireless models. Wireless handheld scanners use Bluetooth or RF technology and provide greater freedom of movement, making them suitable for mobile workflows.
Power supply and battery life
Barcode scanners are permanently connected to power, ensuring constant operation. This means they can run continuously without charging.
Handheld scanners, especially wireless models, use batteries and must be charged regularly. If the scanner is used all day, battery life can be a crucial factor.
Which solution should you choose?
If you need fast, continuous scanning without manual operation, a barcode scanner is the best choice. If you need a flexible and mobile solution instead, a handheld scanner is a better alternative.
In the next section, we’ll look more closely at which factors you should consider before choosing a solution.
Considerations when choosing a solution
When choosing between a barcode scanner and a handheld scanner, there are several factors you should consider. Your choice depends on how you will use the scanner and what needs your business has.
1D or 2D scanning
An important decision is whether you need to scan 1D barcodes (the classic, line-shaped barcodes) or 2D codes (such as QR codes and datamatrix codes). All handheld scanners and barcode scanners can read 1D codes, but if you work with 2D codes, you must choose a model that supports this.
Wireless or with cable
If the scanner is to be used at a fixed workstation, such as at a POS system or a packaging line, a wired model may be the best solution. It requires no charging and has a stable connection.
If you need to move around with the scanner, such as in a warehouse or store, a wireless handheld scanner can provide greater flexibility. Wireless models use either Bluetooth or RF technology and provide greater freedom of movement.
Work environment and robustness
It is important to consider where the scanner will be used. If it is to be used in a retail store or office environment, a standard model is often sufficient.
If the scanner is to be used in a demanding environment, such as in a warehouse or production facility, it may be advantageous to choose a robust model that can withstand impacts, drops, and dust. Models with high IP rating are dust and water resistant and can withstand rough handling.
Battery life and operating time
If you choose a wireless handheld scanner, it is important to consider battery life. Some models can hold power for the entire workday, while others require charging during the day. If the scanner is to be used intensively, a model with replaceable batteries may be a good solution.
Connection and compatibility
Make sure the scanner is compatible with your current system. Most models work via USB, Bluetooth, or wireless RF technology, but it is important to choose a model that fits your needs.
By considering these factors, you can find the solution that best matches your business requirements. In the next section, we’ll look at why Delfi Technologies is the right choice when you need to invest in a new scanner.
Why choose Delfi Technologies?
The choice between a barcode scanner and a handheld scanner depends on your needs. If you need to scan quickly and stationary, a barcode scanner is the obvious choice. If you need mobility and flexibility, a handheld scanner is the best solution.
At Delfi Technologies, we have over 33 years of experience delivering customized scanning solutions for retail, warehouse, logistics, and healthcare sectors. We collaborate with leading manufacturers such as Zebra, Datalogic, and Honeywell, ensuring you get the market’s best quality and technology.
Whether you need a stationary barcode scanner for the checkout or a wireless handheld scanner for the warehouse, we can help you find the optimal solution. Our experts are ready to advise you, so you choose the scanner that best fits your business.
Find the perfect scanner for your business here or contact us for professional guidance.
